Council Meetings

Click here to access the Council meetings schedule, agendas & minutes portal

Regular meetings of Council are scheduled on the second Monday of the month at 6:00 p.m. in Council Chambers located on the 2nd floor of 130 Oxford St., unless otherwise determined by Council. Any changes to the Council meeting venue and start time will be posted on the Town’s website.

All meetings of Council are open to the public unless permitted to be closed under section 239 (2) of the Municipal Act and attendance is welcome and encouraged!

Matters to be considered by Council are detailed on the Council meeting agenda which is posted no later than the Friday preceding the meeting; however, every effort is made to post the agenda earlier than this, if possible.

Scroll down for further information on Council meeting dates, live-streaming and how to request delegation status.

Watch a Meeting in Session Live

Council meeting Portal

Unless otherwise approved, Regular meetings of Council are scheduled on the second Monday of each month at 6:00 p.m. in Council Chambers located at Ingersoll’s Town Hall Municipal Offices, 2nd Floor, 130 Oxford St.

The Meeting Schedule for 2024 is listed as:

Monday, January 08, 2024
Monday, February 12, 2024
Monday, March 04, 2024
Monday, April 08, 2024
Monday, May 13, 2024
Monday, June 10, 2024
Monday, July 08, 2024
Monday, August 12, 2024
Monday, September 09, 2024
Tuesday, October 15, 2024
Tuesday, November 12, 2024
Monday, December 09, 2024

The Town of Ingersoll offers live streaming of regular Council meetings and will archive meeting videos on its website for viewing at a later date.

Live streaming is facilitated in conjunction with Rogers TV who attends most regular Council meetings throughout the year. At this time, if Rogers is unable to attend a meeting, then live streaming will not be available; however, meeting agendas and minutes will always be available to download from the Town’s website.

Live Streaming Tips and Tricks

Regular meetings of Council are generally scheduled on the second Monday of each month at 6:00 p.m. Streaming will commence a few minutes before the meeting is called to order, therefore if you see a logo screen, please be patient as the video will go live once the meeting begins.
If you would like to see closed captioning of the live steam, or on an archived video, click on the CC button located on the bottom right-hand corner of the video.
Please visit the Agendas and Minutes Page to access Council meeting Consent Agendas, Agendas, Minutes, Highlights and Archived Regular Meeting Videos.

Watch a Meeting in Session Live

What is a Delegation?

Delegations provide an opportunity to the public to formally appear before Council at a regular meeting to present information concerning matters of an urgent nature or on agenda items, prior to their consideration by Council.

Requesting a Delegation

To appear before Council as a delegation, present a petition, or to make a presentation, please complete the Delegation Request Form no later than 4:00 p.m. on the Wednesday preceding the day of the Council meeting.

Alternatively, requests may be hand-delivered, or mailed to 130 Oxford St. 2^nd Floor, Ingersoll ON, N5C 2V5. Requests must include the requestor’s name, address, telephone number and reason for the appearance as well as any supporting information including presentations or petitions.

The Town of Ingersoll will provide alternate means of submitting a delegation request to persons with disabilities upon request.

Delegation Rules of Procedure and Decorum

Persons addressing Council shall confine their remarks to the stated business
Delegates are provided ten (10) minutes to address Council and may be provided an additional ten (10) minutes to respond to questions and provide clarification.
No person shall be permitted to have delegation status to speak to the same subject more than one time unless otherwise requested by Council.
Any person(s) addressing Council shall not utilize profane or offensive language and shall not disparage or attack the character or reputation of an individual Council member, staff or member of the public.

Submitting a Delegation Request Following the Deadline

Submitting a delegation request past the deadline established by the Procedure By-law impacts the openness and transparency of Council meetings as such requests are not reflected on the agenda, which is the document used to make the public aware of what will be considered at each meeting.

Persons who, subsequent to the preparation of the agenda and prior to the commencement of a meeting, request to be heard and apply in writing to the Clerk, may only be heard upon majority approval of Council at the time of the discussion, if it is considered either a) urgent business; or b) related to matters listed on the agenda.

Post-Delegation

Staff reports required to provide further information as a result of a delegation shall be referred to the appropriate department and will be brought back to Council at the next appropriate meeting.

Personal Information and Correspondence

The personal information contained in a delegation request or correspondence submitted to Council for consideration is collected under the authority of the Municipal Act, 2001. Any personal information disclosed as part of a delegation, presentation or correspondence will be used to receive individuals’ views on relevant issue(s) and aids Council in making decisions on various matters. This information will become part of the public record and will be reflected in the meeting’s minutes and may be included on the Council agenda. As agendas are legislated to be published for public viewing we stress that any sensitive or personal information not for publication be redacted to protect privacy rights.

Please also bear in mind that all meetings of Council are open to the public (unless the meeting is closed in accordance with S. 239 of the Municipal Act) and that regular meetings are recorded by Rogers and also live-streamed to the Town’s YouTube channel and then archived to its website.

Petitions

Petitions submitted during a public meeting are considered part of the public record. If you wish to submit a petition please ensure that all those who sign the document understand that their information will be available to the public and will not be protected under MFIPPA. The Town of Ingersoll strongly advises individuals wishing to collect signatures as part of a petition to use the provided ‘Petition to Council’ document.

For assistance regarding a delegation to Council, please contact the Clerk’s Department at (519) 485-0120, clerks@ingersoll.ca or by visiting Town Hall’s municipal offices located on the 2^nd floor of 130 Oxford St.

Further information about delegations and procedural matters can be found in the Town of Ingersoll’s Procedure By-Law.

Any submissions requesting council consideration should be made in writing providing full details, and addressed to the Mayor and Council, and can be sent by the following methods:

via email to : clerks@ingersoll.ca

by mail to : Clerks Dept. 130 Oxford Street, 2nd Floor, Ingersoll, N5C 2V5.

Back up documents can be provided to assist your submission. The personal information contained in correspondence submitted to Council for consideration is collected under the authority of the Municipal Act, 2001. Any personal information disclosed in the documents as part of the submission will be used to receive individuals’ views on relevant issue(s) and aids Council in making decisions on various matters. This information will become part of the public record and will be reflected in the meeting’s minutes and included on the Council agenda. As agendas are legislated to be published for public viewing we stress that any sensitive or personal information not for publication you should redact to protect privacy rights.

Town of Ingersoll
130 Oxford Street (2nd Floor), Ingersoll, ON, N5C 2V5, Map this location
Phone: 519-485-0120, Email Us

Council Meetings

Council Meetings

2024 Regular Council Meeting Calendar

Council Meeting Live Streaming

Delegations

What is a Delegation?

Requesting a Delegation

Delegation Rules of Procedure and Decorum

Submitting a Delegation Request Following the Deadline

Post-Delegation

Personal Information and Correspondence

Further Information

Submissions for Council consideration

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